Skills and Files tool

At Microkeeper, we believe that efficient HR management is the cornerstone of a thriving business. That's why we've enhanced one of our most powerful HR features: the Skills and files tool.
This tool isn't just about managing employee skills - it's about giving you full control over your HR documentation, from custom-built documents to automated compliance tracking.

Comprehensive document management

The Skills and Files tool allows you to create, categorise, and manage a wide range of HR documents, all within the familiar "Skills Matrix" framework. Whether you need to track employee qualifications, manage compliance documents, or streamline onboarding, this tool has you covered.

Document categories

• HR documents: Manage essential HR documents like contracts and HR letters with ease.
• Onboarding and offboarding: Ensure smooth transitions with comprehensive checklist and templates.
• Contract templates: Create and store customised employment contracts.
• Compliance documents: Stay compliant with automated tracking and renewal of key documents.
• Licenses and certificates: Track employee certifications and receive automated reminders of renewals.
• Qualifications and skill tracking: Keep an up-to-date record of employee skills and qualifications.
• Policy documents: Develop and manage company policies, ensuring all staff are informed and compliant.

Document archiving

Keep your workspace clutter-free with the ability to archive documents you no longer need regularly. Archived documents will be stored safely but remain accessible whenever needed.

Document status tracking

Easily track the progress of each document with new status options like Active, Draft, or Archived, giving you more control over how documents are managed throughout their lifecycle.

Library of ready-made templates

To make your HR management even easier, we've developed a library of templates that you can use as they are, or customise to fit your needs. These templates cover a wide range of HR documents, including compliance policies, HR letter, and performance evaluation forms. They are designed to help you quickly get up and running, saving you time and ensuring consistency across your documentation.

Advanced Document Builder and tracking

Our Advanced Document Builder is fully customisable to meet your business's unique requirements. With this feature, you can create and modify documents, add images, videos, links, and much more. This flexibility allow you to tailor each document to your exact needs.

But it doesn't stop there, our tool also offers advanced document tracking. This includes managing the severity levels of documents, automating compliance tracking, and setting up auto-renewal reminders. For businesses that need to ensure only skilled and compliant workers are rostered on specific shifts, this tool is a game changer. It gives you the peace of mind that comes with knowing your workforce is always compliant and ready to work.

Why use Microkeeper's Skills and Files tool?

1. Centralised document management: Keep all your HR documents in one secure location, easily accessible and organised.
2. Tailored to your business: Fully customisable document builder allows you to create and modify templates to suit your specific business needs.
3. Compliance and accountability: Automated tracking and reminders ensure you never miss a compliance deadline, and you can confidently roster only compliant workers.
4. Streamlined workflows: Integrate your HR documents with other Microkeeper features to create seamless workflows, reducing manual effort and improving accuracy.

How to get started with HR documents

All accounts have access to the tool. You just need to make sure it is activated in your Global Settings:

• Settings > General > Global > System Settings > Skills Matrix
• From there, go to Settings > Skill Config